Choose who sees the chat, and mute, search or clear it
Decide whether view-only collaborators see the planner chat, and search, mute or clear its messages.
Who can see the chat (owner only)
- In your planner, select Share / Export.
- Open Chat settings.
- Under Who can see the chat, choose Everyone or Only Editors.
With Only Editors, collaborators who can only view don't see the chat at all.
In the chat
- Select the three dots next to Planner Chat for Search Chat and Mute Chat. Muting hides the orange dot and stops the bell telling you about this planner's messages, on all your devices. Unmute Chat turns both back on.
- To change one of your messages, open its menu (three dots) and choose Edit. Press Enter to save, or Esc to leave it as it was. Everyone sees "(edited)" on it.
- To delete one of your messages, point at it (or tap it), open its menu (three dots) and choose Delete. Everyone sees a "Message deleted" note in its place.
- As the owner, you can also choose Clear Chat, then Clear chat to confirm. Every message is replaced with a "Message deleted" note.
Before you do this
Deleting a message and clearing the chat can't be undone.
Updated October 21, 2026
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